🎶 Volunteer Recruitment – Acoustic Camp 2026

Organized by Viet Vibe Foundation (VVF)

Acoustic Camp 2026 is a 2-day acoustic music & community camping event bringing together music, games, shared meals, and meaningful connection.

We are recruiting volunteers and team leads to help organize and run this experience.

📌 Event Overview

Participants: ~70 people
Organizing Team: ~15 volunteers
Format: Camping • Acoustic Performances • Games • Shared Meals
Audience: Vietnamese youth & young adults (19+)

🧩 Volunteer Roles & Time Commitment

⏱️ Hour estimates include planning meetings, preparation work, event days, and post-event wrap-up.

🎤 Performance & Stage Team

🔹 Team Lead (1–2 people)

Estimated Commitment: 25–30 hours

Breakdown:

Pre-event planning & meetings: 10–12 hrs
Performance schedule, games & run-of-show planning: 6–8 hrs
Event setup, rehearsal & live coordination: 8–10 hrs

Responsibilities:

Lead performance planning and stage flow
Coordinate performers, MCs, and games
Manage on-site stage operations

🔹 Team Member

Estimated Commitment: 15–18 hours

Breakdown:

Meetings & prep support: 5–6 hrs
Event execution & support: 10–12 hrs

Responsibilities:

Assist with stage setup and transitions
Support performers and games
Help maintain energy and flow during the show

🏕️ Logistics & Food Team

🔹 Team Lead (1–2 people)

Estimated Commitment: 22–26 hours

Breakdown:

Logistics planning & coordination: 8–10 hrs
Food planning & meal-game preparation: 6–8 hrs
Event setup, execution & teardown: 8–10 hrs

Responsibilities:

Coordinate logistics, supplies, and equipment
Oversee food planning and meal-based games
Ensure smooth campsite operations

🔹 Team Member

Estimated Commitment: 14–18 hours

Breakdown:

Prep & coordination: 4–6 hrs
Event support & cleanup: 10–12 hrs

Responsibilities:

Assist with setup and logistics
Support meal preparation and food activities
Help with cleanup and organization

📸 Media Team

🔹 Team Lead (1 person)

Estimated Commitment: 20–24 hours

Breakdown:

Shot planning & coordination: 5–6 hrs
Event photography/videography: 10–12 hrs
Post-event media selection & delivery: 5–6 hrs

Responsibilities:

Plan media coverage
Lead on-site media capture
Coordinate post-event content for VVF

🔹 Team Member

Estimated Commitment: 12–16 hours

Breakdown:

Prep & coordination: 3–4 hrs
Event shooting & support: 9–12 hrs

Responsibilities:

Capture photos/videos during the event

Support behind-the-scenes documentation

💰 Finance Coordinator (1 position)

Estimated Commitment: 15–18 hours

Breakdown:

Budget planning & tracking: 6–8 hrs
Expense reconciliation & reporting: 6–8 hrs
Post-event financial summary: 3–4 hrs

Responsibilities:

Track expenses and reimbursements
Support transparent financial reporting
Work closely with the Project Manager

🤝 Client Coordinator (1 position)

Estimated Commitment: 18–22 hours

Breakdown:

Pre-event communication & registration support: 6–8 hrs
On-site participant coordination: 8–10 hrs
Post-event follow-ups: 4 hrs

Responsibilities:

Communicate with participants
Handle questions and on-site support
Ensure smooth participant experience

⭐ Volunteer Benefits & Recognition

🎟️ Event Discounts

Team Leads: 90% OFF event fee
Team Members: 50% OFF event fee

💵 Honorarium & Recognition

Eligible for project volunteer honorarium (minimum $50)
Eligible for Volunteer of the Year – VVF
Official Certificate of Contribution from VVF
Includes documented volunteer hours
Provided in electronic format

🌱 Long-Term Benefits

Recognized as official volunteers & members of VVF (when accumulate enough volunteer hours)
Access to future VVF projects and leadership roles
Strong addition to CV, school, scholarship, and nonprofit applications

🫶 Who Should Apply

Responsible and collaborative individuals
Passion for music, community, or nonprofit work
Able to commit to planning + event days

Prior experience is a plus but not required — training will be provided.

Acoustic Camp 2026 Volunteer

🎶 Acoustic Camp 2026: Volunteers needed for Stage, Logistics, Media, Finance & Client roles

Details

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